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Subject: Transportation of Daily Sales Documents

We recently found that a number of sales documents may be lost during transportation.
In order to avoid similar situations to happen again in future, we would like to remind you that all daily sales documents must be sent to the accounting department in the following way:

1. Cash receipt has to be stapled at the back of the related sales reports

2. The information below must be written on the envelope:
To : Accounting Department
Attn.: Mary Chan
From: XXXXXX
Sent Out Date:

3. Please keep the waybill receipt at your store. In case the sales document is lost, we are able to use the waybill number to trace the package.

If you have any queries, please don't hesitate to contact me.

Thank you for your kind attention and co-operation.