請幫忙英譯一段閞於學校的通知文字

A formal circular requires date and a subject line as below.
Simply address them Mr and Mrs. If this is a generic circular for all parents, you can use "dear parents".
I am making up the English name for 學校管理委員會, please replace it with the official name.


April 1, 2012 Dear Mr and Mrs Qasim,
Parents Teachers Association (PTA) Meeting

Please be informed the upcoming meeting for Parents Teachers Association will be held on April 31, 2012, 4:00 pm in Room 406 (Conference Room). We will be discussing the details of the "School Management Committee Board" election for the next academic year.
Your participation is crucial, we are looking forward to seeing you at the meeting.

Sincerely yours,
XYZ
Chairman of PTA

To Mr and Mrs Qasim (Mr. Atif Qasim's parents)
The authority of school is now informed you to participate the Parent-teacher Association on April 31st 2012 at 4 p.m. regarding the discussions on election affairs as at the School Management Committee's Meeting. Please attend as requested. Thank you.

Mr. And Mrs. Atif Qasim: How are you doing? We are notififying you about the “Parentsand Teachers meeting” will be held in 406 Conferencer Room located at the 4thFloor at 4pm on April 31st, 2012. Our discussion topic will be the election issues pertaining to the “SchoolManagement Committee.

Please attend the meetingaccordingly. Thank you in advance.

Attention:-Mr ans Mrs Qasim,Parent of Atif Qasim.
Dear Sir,
-----------------------A Formal Sc Announcement--------------
This is to inform you that the sc.(----) will be held on April31,2012 at 16:00 on 4/F in no.406 Conference Room for Parent Teacher Association to disscusSc Management Committee member's election business.
Your attendance,with no. of persons presence, is demanded.THX(dated---)