Dear Sir,
We would like to inform you that we have organised the sample that you applied for.
We will notify you of the mailing date of the sample as soon as we learn about it.
Thank you!
Yours faithfully.
XXX
We would like to inform you that the sample you had requested is ready. We will notify you of mailing date as soon as it is confirmed. Thank you for placing the order with us.
Dear Sir,
--------We would like to inform you that representative sample you ordered has been arranged with. We will contact you once the delivery date of the sample has been known and sent. Thanks.
--------Regards
--------(----------)
--------(dated)
Dear Sir,
We would like to inform you that the sample (物件) you ordered is under preparation. We will contact you once the sample has been delivered. Thanks.