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You x month x date apply in 2011 to rent us the center the conference room, conducts the activity in x month x date. Only activity the same day your excellency not on time appearance, but we have also not had receive your excellency to give in anticipation cancel rent the location notice. We understand your excellency when arrangement, because of the burst characteristics reason, but needs to change active the date, also therefore needs to cancel borrows the facility the application. However to make good use of the precious resources, we have formulated the related procedure, processing cancel borrow the location the application. Announces according to our homepage on, the application association like needs to cancel rents the location, must the written notification we, and expounds the reason. This measure is helpful us when receives cancels borrows the location the application, has the foot 夠 time transaction logging and arranges other users to make up, enables in the area more people to use the related facility.

In regard to the previous booking of the conference room in our center in ---month---day----year for the purpose of carrying out designated activities in---month---day---year. As a matter of fact that no attendace had occured on such a date as designated and at the sametime, nothing had been done by you to inform us for concellation or any good excuses.
We understand that the preparation of such activities might have some troubles which may affect the designated date or even leading to cancellation.
In such case, we are obliged to make use of our facilities to the maximum extent and in order to cope with that we have to lay down rules and procedures for cancellation of using the facilities.
It has been announced on our website that the cancellation of using our facilities by the concerned group who should apply in advance by means of writing of which states the reasons. By using this procedure of cancellation, we could make better use of our facilities as the result will let more groups to book while there is vacancy.

You rent a meeting room at our centrer on XXth XXXX, XXXX , on x month x day to organize activities. However, You did not arrive on time, and we have not received any cancellation of your booking in advance.

We understand that you are in the preparatory activities, so that, may need to change the date or cancell of the activities. To make the best use of valuable resources, we have developed the relevant procedures to deal with the application to cancel borrow.

According to post on our website, applicants that need to cancel the booking is required to inform us by letter. This helps to manage cancellation with enough time and to update the record and make arrangements for other users. Therfore, more people can use the facilities.

You in 2011 x month x day to rent a meeting room at our center, in the x month x day to organize activities. CD activities of the day you have not arrived on time, but we have not received any cancellation of your booking in advance to give notice.

We understand that you are in the preparatory activities, because of unexpected reasons, need to change the date, and hence need to cancel the loan facilities. However, to make the best use of valuable resources, we have developed the relevant procedures to deal with the application to cancel borrow site.

According to published on our website, applicants need to cancel the booking if required to inform us in writing and state the reasons. This measure will help us to receive an application for cancellation borrow sites have sufficient time to update the record and make arrangements for other users, so that more people can use the local facilities.

You in 2011 x month x day to rent a meeting room at our center, in the x month x day to organize activities. CD activities of the day you have not arrived on time, but we have not received any cancellation of your booking in advance to give notice.

We understand that you are in the preparatory activities, because of unexpected reasons, need to change the date, and hence need to cancel the loan facilities. However, to make the best use of valuable resources, we have developed the relevant procedures to deal with the application to cancel borrow site.

According to published on our website, applicants need to cancel the booking if required to inform us in writing and state the reasons. This measure will help us to receive an application for cancellation borrow sites have sufficient time to update the record and make arrangements for other users, so that more people can use the local facilities.