要寫一封好短既MEMO,提醒員工注意私穩資料(20分)

To ensure public privacy and prevent the exposure of confidential information unless there is permission from the authority, you are required to obey the following regulations strictly: Firstly, you must not save any formal or official data related to the public in your personal USB. They must be saved in designated USB device(s) provided by the authority. Secondly, all the formal or official data must be saved in designated USB device(s) which has been installed with security protective system. Otherwise those data should be remained keeping in the office computer or in the mainframe. Thirdly, if there is any loss of data in accident, you must inform your superior immediately. If you report the sort of data, approximated number of data, place(s) that they lose if you know.


2011-01-02 16:29:51 補充：
Hopefully the above passage can help you

2011-01-02 18:08:29 補充：
"If you report the sort of data, approximated number of data, place(s) that they lose if you know." should be changed into "you should report the sort of data, approximated number of data, place(s) of data when they was lost if you know it."

2011-01-03 00:36:09 補充：
It is an official memo, therefore it should be clear, concise and coherent. The content should head straight to the main points. Especially you mentioned that this is a guideline for the staffs, hence no background is needed.

2011-01-03 00:36:15 補充：
Also, this is not a letter for encouraging the subordinates, therefore it is not necessary to add a few words to motivate them. Remember, memo need to be short, concise but hit the target.

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Hospital AuthorityInternal memorandumDate: 1 January 2011To: All staffs From: Peter Chan, SecretarySubject: Personal Data

To strengthen the security of personal data, please follow the new procedure.1. Do not use USB flash drive to save your personal data.
2. Set your personal password in your USB flash drive.3. Report to your supervisor immediately if you lost the USB flash drive.