TO BANK 英文信點寫，請幫忙

Please be attention that make a copy of this letter & ask bank staff to acknowledge the copy to you (add the bank's time chop is preferable).

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July 2, 2009

Bank Name
Branch / Commercial Center
Address
Attn : Mr./Ms.XXXX

RE : ACCOUNT NO. XXXXXXXXXX
OBJECT: CHANGE OF SIGNING OFFICER

Dear [CONTACT NAME],
This letter is to acknowledge that [WE/OUR BOARD OF DIRECTORS] have/has recently
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approved the addition of a new signing officer to the captioned account is being maintained in your esteemed bank. [NAME OF NEW SIGNING OFFICER] was employed on [DATE] and will be our new [TITLE OF NEW SIGNING OFFICER].
In parallel, we also confirm that please
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remove [NAME AND TITLE OF SIGNING OFFICER BEING REMOVED] as a signing officer on the captioned account effective immediately. We enclosed a copy of the Board Resolution reflecting the above change.

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Any checks or other account authorizations signed by [NAME AND TITLE OF SIGNING OFFICER BEING REMOVED ] bearing a date on or after [DATE] should not be honoured. Please contact us if this situation occurs.
Please amend & update your records immediately and accordingly – note that all other signing officers, as per your records, still remain unchanged.
We would appreciate if you could
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forward to us the necessary documents to give effect to this change. We will ask our new officer to sign the documents and will return them to you as soon as possible.
Please note that all banking charges or search fees involved this change, please deduced from the above bank account.

Sincerely,





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[AUTHORIZED SIGNATURE WITH COMPANY CHOP]
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For safety reason, the first thing to do is to instruct the bank to remove the name of the resigned director from the authorized signatories list, and all the others can be done later until all the necessary supporting documents are ready.

You have first convened a directors' meeting to transact the resignation of a director and an appointment of a new director. You have to notify the Companies Registry by filing a form on Change of Directors. This form together with minutes of directors' meeting on how the bank account will be operated in future, particularly the signing arrangement, are required by the bank. The bank usually does not concern much on the change of shareholders unless there was a previous arrangement on financing. The newly appointed director has to go to the bank for the change in signature in front of the bank staff for verification purposes. I suggest you should talk to the bank for their requirement, as this policy is different from one bank to others. A letter to them is insufficient for reasons as stated above.