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DEAR XXX.
Please note Manager A has called back to office at 2 pm today to look for you.
This morning you and Manager A went to watch the exhibition and after that, you and Manager A seperated around noon time. As we understood you have gone to the Immigration Department to take care of your personal issue. Actually when you called back the office in the afternoon you advised that you will return to the office after you finished your personal issue. However you did not show up finally. Moreover, .........
We just want to let you know that due your lack of prior notice for absence to manage your personal issue, and your failure in reporting to work in the afternoon, the Company will deduct half day from your annual leave accordingly.
For your reference please note the Company Policy with regards to Attendance On Work as below :
Yours Sincerely,
______________
Name
Title
Personnel Department (or Administrative Department)