英文email ge 正確格式~~

Notice to All Colleagues

Owing to the construction works in progress you are requested to follow the temporary rules for taking / returning the documents / files which will be removed from ddmmyy :

1. Please fetch the documents / files you need before ddmmyy.

2. Please return the documents / files you would not need before ddmmyy.

3. You are not allowed to fetch or return the documents or files after the due date (ddmmyy) unless any further notice will be given to you .

1) Dear ...,
I would XXXXXXXXX

Sincerly,
xxxxx

2)more simple not as formal