in simple format, u can write all what u met and learnt day by day. From the 1st day u arrived Japan until you leave, dun forget to put the date. This is much easier for your boss to understand what u did, u met, u learnt in this trip.
If a serious business report, the format will be big different as below
Excutive summary
Table of content
Introduction
Text
Conclusion
References if u have