We have been advised that your Building Department will cease to operate. As we are one of your suppliers and there is an outstanding balance of $.... due to us, we would appreciate if you could settle the outstanding amount as soon as possible.
DON'T MENTION about the closure of the company / departments, OR you will risk being sued back for the crime of DEFAMATION 誹謗罪!
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DATE
COMPANY NAME
ADDRESS
By Courier & By Fax
Attention: Mr. XXXXXX
Dear Sir / Madam,
Re: Outstanding Balance (<-- please underline)
This refers to your outstanding bill no. XXXXXX & XXXXXXX sent to you on XXXXX, 2007.
Please be informed that the total amount of HK$ XXXXXXXX regarding the said bill have been overdued for more than XXXX days. Please settle the said amount on or before XXXXX, 2007, or our company will claim the said amount by all legal means.
Regards,
for & on behalf of
YOUR COMPANY NAME & COMPANY CHOP